5 Things to Consider Before Hiring a Virtual Assistant

Hiring a Virtual Assistant is both exciting and terrifying. If you’re thinking about hiring a virtual assistant, here are 5 things to consider BEFORE moving forward:

1) Create a list of what you’re looking for in your business.

I hear business owners say over and over: “I’m drowning in my business. I need help.” Yet most haven’t taken the time to sit down and figure out HOW and WHERE they need help. Before hiring a VA, sit down and write out every single thing you are doing in your business. Yep, everything. From the mundane to the huge. What tasks can only YOU handle or would require you to handle? What can you easily automate or hire out for? Your eyes will be opened to areas of your business that don’t necessarily “need” you, and you can reach out to a VA with a clear-cut list of what you’re looking for.

2) Do your research before hiring.

Like any business investment, you should never be hasty. When hiring a virtual assistant, don’t shy away from contacting multiple VA’s to understand packages, pricing & most of all, personality type. This person will be entering into your business in a very intimate way, and making sure you find the “right fit” is key!

3) Create systems in your business.

Some business already have systems in place and can easily have a VA fill a traditional assistant position. Having a clear idea on how you want your VA to communicate with customers or clients should be high on your list of things to consider. If you do not already have systems in place, it is recommend that you create systems in your business BEFORE reaching out to potential VA’s. You will need to understand how you do what you do in order to be able to train a VA (and also potentially seek their advice on additional systems your business might need!).

4) Understand that it’s a team effort.

While you are hiring a team member, this person is also letting you into their business, into their life. It takes give & take on both parties, and it’s important to remember that. Be aware of their needs & expectations, just as you want to set your own needs & expectations. Be prepared to step up as a manager, and lead your team with humility, grace & authority. Don't be afraid to set expectations on available hours, communication methods and day-to-day needs. Your VA may have set "office" hours but will be working as needed outside of office hours. Don't assume that that is the only hours they work.

5) It might not work the first time.

Understand that while it might not work the first time around, it can & will work if you diligently look for a good fit. Don’t give up because of one bad experience, no matter how bad. Having a VA can take some getting use to for you and your business. Be honest and open when there is a job well done (or something needs approval).